Privacy Notice

Last updated: 18 August 2026

1. Who We Are

H!RED Ltd T/A H!RED International (“H!RED”) is a boutique executive search, leadership and talent advisory business supporting organisations where people decisions carry real commercial consequence.

Our services include executive search and team build, talent and market intelligence, leadership assessment and transition, organisational insight, talent acquisition advisory and related professional services.

H!RED Ltd is registered in England and Wales under Company Number 14778693 and operates internationally through a network of partners, technology providers and delivery support providers.

Depending on the circumstances, H!RED may act as:

• a data controller, where we determine why and how personal data is processed; and/or

• a data processor, where we process personal data on the documented instructions of a client.

2. Who This Privacy Notice Applies To

This Privacy Notice explains how H!RED collects, uses, shares, retains and protects personal data relating to:

• Candidates and prospective candidates

• Clients, prospective clients and business contacts

• Partners, consultants and delivery support providers

• Individuals receiving assessment, coaching, advisory or related professional services

• Visitors to our website

• Individuals who contact or otherwise engage with H!RED

It applies to personal data processed by or on behalf of H!RED in connection with our services and business activities.

3. Our Approach to Personal Data

H!RED is committed to:

• Processing personal data lawfully, fairly and transparently

• Protecting confidential and personal information

• Restricting access on a need-to-know basis

• Using secure and reputable technology platforms

• Managing data protection and information security risks proportionately

• Applying appropriate human oversight where technology or AI is used

4. Personal Data We May Process

Depending on the nature of our relationship or engagement, we may process:

Candidate and professional information

This may include:

• Name and contact details

• Employment history

• CV or résumé information

• Professional qualifications and experience

• Skills and areas of expertise

• Compensation and availability information

• Career interests and preferences

• Professional profiles and publicly available career information

• Interview, assessment or selection-related information

• References and information provided by professional contacts

Client and business contact information

This may include:

• Name, role and organisation

• Business contact details

• Communications and meeting information

• Engagement, contractual and commercial information

• Information relating to leadership, talent or organisational requirements

Assessment, coaching and advisory information

Where relevant to an agreed service, we may process information relating to:

• Leadership or professional assessments

• Psychometric or strengths-based assessment

• Coaching and development

• Leadership transition or onboarding

• Organisational or team-related insight

Website, communication and technical information

We may also process:

• Enquiries submitted through our website

• Appointment and meeting information

• Email and other communications

• Technical, security and system usage information

• Information associated with cookies or similar technologies where applicable

Special category or other sensitive personal data is processed only where lawful, necessary and appropriate to the relevant purpose.

5. How We Collect Personal Data

Personal data may be collected:

• Directly from you

• From clients, candidates, partners or professional contacts

• From publicly available professional sources, including professional networking platforms

• Through our website, communication channels, meeting or booking tools

• Through technology platforms used in connection with our services

• From research, assessment or delivery partners acting for or with H!RED

Where someone provides us with personal data relating to another individual, they are responsible for ensuring that the information is provided lawfully.

6. Why We Process Personal Data

We may process personal data for purposes including:

• Recruitment and executive search

• Leadership and talent advisory

• Talent research, market mapping and market intelligence

• Leadership assessment

• Coaching, onboarding and transition support

• Organisational insight and advisory services

• Talent acquisition advisory and capability development

• Managing enquiries, meetings and communications

• Developing and maintaining client, candidate and professional relationships

• Managing clients, partners, suppliers and professional advisers

• Operating, securing and improving our business and technology

• Meeting contractual, legal, regulatory and security requirements

Depending on the circumstances, processing may be based on legitimate interests, contractual necessity, legal obligation, consent or another lawful basis available under applicable data protection law.

7. Recruitment, Executive Search and Market Intelligence

As part of our recruitment, executive search and market intelligence activities, we may identify and research individuals whose professional experience appears relevant to a client requirement, leadership mandate or market intelligence assignment.

This information may come from publicly available professional sources, our existing professional network, referrals, clients, research partners or direct engagement with the individual.

Where appropriate, we may contact individuals regarding a potential opportunity, professional conversation or relevant engagement.
We aim to process only information that is relevant and proportionate to the purpose for which it is being considered.

8. How We Share Personal Data

H!RED may share personal data where lawful and necessary with:

• Clients or prospective clients in connection with an agreed recruitment, search, assessment or advisory engagement

• Partners, consultants and delivery support providers working with H!RED

• Technology and communications providers supporting our operations

• Professional advisers

• Service providers supporting research, assessment, coaching or delivery

• Public authorities, regulators or other parties where required by law

Where a partner or service provider processes personal data on behalf of H!RED, we expect them to:

• Act only for the agreed purpose

• Apply appropriate confidentiality and data protection obligations

• Maintain appropriate technical and organisational safeguards

• Process information consistently with applicable contractual requirements

We do not sell personal data.

9. International Data Transfers

H!RED operates internationally. Personal data may therefore be transferred to, stored in or accessed from countries outside the jurisdiction in which it was originally collected.

Where international transfers require additional safeguards, H!RED may use mechanisms including:

• Transfers to jurisdictions recognised as providing an adequate level of data protection

• The UK International Data Transfer Agreement

• The UK Addendum to the EU Standard Contractual Clauses

• EU Standard Contractual Clauses

• Recognised transfer frameworks or certification mechanisms

• Other lawful transfer safeguards or exceptions available under applicable law

10. AI, Automation and Technology

H!RED uses technology to support research, analysis, communication, workflow and service delivery.

Where AI or automation tools are used:

• They are used for legitimate and agreed business purposes

• Appropriate human oversight is maintained

• Confidential and personal information is handled in accordance with applicable legal, contractual and security requirements

• Personal data is not used by H!RED to train public AI models unless expressly authorised

• H!RED does not rely solely on automated processing to make decisions producing legal or similarly significant effects unless this is lawful and appropriate safeguards are in place

Our approach is technology-enabled and human-led.

11. Data Security

H!RED applies appropriate technical and organisational measures designed to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

These measures may include:

• Restricted access to systems and information

• Strong authentication and password controls

• Multi-factor authentication where available

• Secure cloud-based technology and collaboration platforms

• Appropriate device and system security

• Contractual confidentiality and data protection requirements for relevant partners and providers

• Human oversight of technology and automation

No system can provide absolute security, but H!RED takes a proportionate and risk-based approach to protecting the information entrusted to us.

12. How Long We Keep Personal Data

H!RED retains personal data only for as long as it is reasonably required for the purpose for which it was collected or for legitimate business, contractual, legal or regulatory purposes.

Retention periods may vary depending on:

• The nature of the information

• Our relationship with the individual

• The purpose for which the information was collected

• Whether an active or potential engagement remains relevant

• Contractual requirements

• Applicable legal or regulatory obligations

• The need to establish, exercise or defend legal claims

Information is reviewed periodically and may be securely deleted, anonymised or archived when it is no longer required.

13. Your Rights

Depending on applicable law and the circumstances of the processing, you may have rights relating to your personal data, including the right to:

• Request access to your personal data

• Request correction of inaccurate or incomplete information

• Request deletion of your personal data

• Request restriction of processing

• Object to certain processing

• Request data portability where applicable

• Withdraw consent where processing is based on consent

These rights are subject to applicable law and do not apply in every circumstance.

To exercise a data protection right or ask a question about your personal data, contact:
info@hired.international

We may need to verify your identity before acting on a request.

14. Website, Cookies and Similar Technologies

Our website may use cookies and similar technologies to:

• Enable essential website functionality

• Maintain security

• Understand how visitors use the website

• Improve website performance and user experience

• Support analytics or other functionality where enabled

Some technologies are necessary for the website to operate. Other technologies may be optional and, where required, will be used in accordance with your cookie preferences.

You can manage applicable preferences through the cookie settings available on our website.

Where third-party services are used, those providers may also process technical information in accordance with their own privacy arrangements.

15. Third-Party Websites and Platforms

Our website may contain links to third-party websites, professional networking platforms or other external services.

H!RED is not responsible for the privacy practices of third-party websites or services. We recommend reviewing the relevant privacy information when visiting or using external platforms.

16. Complaints

If you have a concern about how H!RED processes your personal data, we encourage you to contact us first so that we can review and address the matter.

You may also have the right to complain to the relevant data protection supervisory authority.

For individuals in the United Kingdom, the supervisory authority is the:

Information Commissioner’s Office (ICO)
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
United Kingdom

Telephone: 0303 123 1113

Further information is available through the ICO website.

17. Changes to This Privacy Notice

We may update this Privacy Notice from time to time to reflect changes in:

• Law or regulation

• Our services

• Our use of technology

• Our business practices

• The way we process personal data

The latest version published on our website supersedes earlier versions.

Where a material change affects how personal data is used, we will take appropriate steps to communicate that change where required.

18. Contact Us

For questions about this Privacy Notice, the way H!RED processes personal data, or to exercise a data protection right, please contact:

H!RED International
 
Email: info@hired.international
Telephone: +44 (0) 7435 734592

H!RED Ltd
Registered in England and Wales
Company Number: 14778693